Open invitation to tender

B-Brussels: preparation, setting up and organization of the IST 2001 (Information Society Technologies) event to be held at the ''Congress Center Düsseldorf'' from 3.12.2001 to 5.12.2001

2001/S 91-062163

1. Contracting authority: European Commission, Information Society DG, Att: Mr Guy J. Hoeberechts , BU24 1/33, rue de la Loi/Wetstraat 200, B- 1049 Bruxelles /Brussel. Tel.: (32-2) 296 80 09. Fax: (32-2) 296 90 37.

2. Category of service and description: CPC 86601.
Preparation, setting up and organization of the IST 2001 (Information Society Technologies) event, i.e. the preparation, setting up and organization of the conference, preparation, setting up and organization of the exhibition, preparation, setting up and organization of the audiovisual facilities, the Website and the prize-giving ceremony for the 'European Information Society Technologies Prize'.
The invitation to tender involves 3 specific lots.
Lot 1) preparation, setting up and organization of the IST 2001 conference which will bring approximately 4 000 delegates together.
Lot 2) preparation, setting up and organization of the exhibition which will take place over an surface area of ± 4 000 m2.
Lot 3) preparation, setting up and organization of audiovisual facilities, the Web and the prize-giving ceremony for the 'European Information Society Technologies Prize'.

3. Place where the services will be provided: The services will be provided on the service provider's premises, except for tasks which, if necessary, are to be carried out at the 'Congress Center Düsseldorf'.

4. (a) Statutory or administrative restrictions with respect to tendering:
1) Professional conference organizers;
2) companies specializing in the design and construction of exhibitions;
3) companies specializing in audiovisual and multimedia fields, in creating and managing Websites and in producing events.
b)
c) Name and professional qualifications of the personnel: See tender documents.

5. Division into lots: Each candidate may tender for 1 or more lots, or for all the lots.

6. Variants: Variants are not permitted.

7. Contract duration: The work is to be carried out over a 5-month period from the date on which the contract is signed.

8. (a) Requests for documents: As in 1.
b) Final date for making such requests: 26.5.2001.
Should a request be made by fax, it must be confirmed by letter sent before the final date for requests.
c) Requests for tender documents: Tender documents may be obtained free of charge.

9. (a) Final date for submission of tenders: 18.6.2001.
b) Name and address of the service to which they must be sent: As in 1
c) Language: Tenders must be drawn up in 1 of the official languages of the European Union.

10.(a) Persons authorized to be present at the opening of tenders: European Commission representatives and 1 duly authorized representative per tenderer.
b) Tenders will be opened on: 25.6.2001 (9.15). Address: European Commission, avenue de Beaulieu 24, B-1160 Bruxelles, Room 1/28.

11.Guarantees: The service provider is to provide a guarantee for a value equalling that of the European Commission's initial payment, made at the time the contract is signed.

12.Payments: See tender documents.

13.Legal form for groupings of service providers: Each candidate may apply as a sole tenderer or may be associated with other tenderers.
Should a joint tender be submitted by several candidates, a lead body must be designated to be wholly liable for the contract and the carrying out thereof.

14.Information required for an appraisal of the minimum economic and technical conditions required: See tender documents.

15.Period during which the tenderer is bound to keep open his tender: 12 months from the final date for submission of tenders: 18.6.2002.

16.Evaluation criteria: See tender documents.

17.

18.Date of publication of the prior information notice in the 'Official Journal of the European Communities': 22.2.2001.

19.Date of dispatch of the notice: 3.5.2001.

20.Date of receipt by the Office for Official Publications of the European Communities: 3.5.2001.

21.This procurement is covered by the World Trade Organisation's Agreement on Government Procurement (GPA).